EDYSL GPs

EAST DIABLO YOUTH SOCCER LEAGUE GENERAL PROCEDURES (GPs) 2006

Section 1 - AUTHORITIES AND RESPONSIBILITIES

1.1 The rules contained herein shall govern Members of East Diablo Youth Soccer League (“EDYSL”) in all cases to which they are applicable and in which they are not inconsistent with the Constitution and By-Laws of EDYSL, CYSA, the USYSA, and the USSF. All competition shall be governed by the rules stated herein unless the rules of a specific competition determine otherwise.
1.2 Each coach of record shall be responsible for the conduct of the Players, Assistant Coaches, Managers, Team Assistants and Parents. Each coach is responsible for the conduct of those persons associated with the team's operations, and it is the responsibility of each coach to insure that their actions do not bring disrespect upon EDYSL.

Section 2 – INSURANCE
2.1 Insurance coverage for players will be in effect as of the date of registration for the current season.
2.2 All injuries, to be claimed against the Medical Insurance Program, shall be completely reported on the proper Insurance Claim Form. This form shall be obtainable through CYSA Coach's Kit or the Registrar.

Section 3 - REGISTRATION PROCEDURES
3.1 All teams are required to submit the appropriate Team Registration Form. The submittal of the Team Registration Form, with proper approvals, binds the player to that team for the seasonal year unless a player is granted a transfer.
3.2 Any teams, which have the same club name (e.g., EDYSL), must be identified by a numerical prefix or a different name. The same team name shall not be used for more than one team in the same age division. Team names are assigned or approved by the Registrar.
3.3 Each Team Official (e.g., Coach, Assistant Coach/Manager) shall be registered with EDYSL and the appropriate league(s).

Section 4 - LIMIT DEFINITION
4.1 The term "youth" as applied to the Constitution, By-Laws, General Procedures of EDYSL, the USYSA and the USSF shall mean an amateur player who has not attained his nineteenth (19th) birthday, before the first (1st) day of August of the seasonal year in which he applies for registration or as determined by CYSA.
4.2 Division I and III teams shall be selected by a placement process in the Spring of each seasonal year. Division III team may not pick any player until the Division 1 teams are completed.

Section 5 - PROOF OF AGE
5.1 Proof of age shall consist of a Birth Certificate, Birth Registration issued by an appropriate Government Agency, Board of Health Records, Passport, Alien Registration Card issued by the United States Government, a Certificate issued by the Immigration and Naturalization Service attesting to age, or a Certification of an American Citizen born abroad issued by the appropriate Government Agency. Hospital, Baptism, or Religious Certificates will not be accepted.

Section 6 - RULES OF PLAY
6.1 Except as provided by USYSA and its affiliates, the FIFA "Laws of the Game" shall apply to any and all competition sponsored by EDYSL. Players under 10 years of age may play soccer under the auspices of EDYSL in accordance with the rules of EDYSL's developmental player program.|

Section 7 - EDYSL REFERENCE MANUALS
7.1 The EDYSL Reference Manuals are: Team Manual and Age Group Coordinators Manual. These manuals may be updated yearly by the Board of Directors and staff.

Section 8 - ALCOHOLIC BEVERAGE PROHIBITION
8.1 The use and/or consumption of any alcoholic beverages or controlled substances immediately before, during or immediately after the playing of any youth soccer game or practice session is expressly prohibited. The prohibition extends to any parking area adjacent to the playing fields.
8.2 Any Player, Team Official, League Official or any other member of EDYSL who violates this prohibition, shall be subject to disciplinary action and/or suspension by the Board of Directors of EDYSL.

Section 9 - PLAYER REGISTRATION, DROPS AND TRANSFERS
Player registration drops and transfers will be in accordance with the respective Associations.

Section 10 - DISCIPLINARY RULINGS AND SUGGESTED PENALTIES
EDYSL will comply with all the respective Associations’ disciplinary rulings and suggested penalties.

EDYSL PIMs

June 2006

PIM SUBJECT
06-04 DECISION MAKING POLICY
06-04 PLAYING TIME
06-04 EXPENDITURES
06-04 PICKING UP PLAYERS-HIGHER LEVEL-SAME AGE GROUP
06-04 EDYSL TOURNAMENTS
06-04 EDYSL FIELDS
06-04 SELECTION OF DIVISION I AND III COACHES
06-04 FIELD RIGHTS POLICY
06-04 SPONSORS
06-04 PLAYER TRANSFERS
06-04 PAYMENTS TO BOARD MEMBERS
06-04 GUESTS AT BOARD MEETINGS
06-04 EDYSL WEB PAGE
06-04 LEAGUE DRESS CODE
06-04 FIFTH EXECUTIVE COMMITTEE MEMBER
06-04 PLAYING OUTSIDE OF AGE GROUP
06-04 GENERAL FUND

PIM 06-04: DECISION-MAKING POLICY
The following will be used as a basis to make decisions for EDYSL.
1. Is it good for the player
2. Is it good for the club
3. Is it good for the game

PIM 06-04: PLAYING TIME:
Except for Division I and III, every player must play at least an average of 50% of every game. This applies to practice, scrimmages, league play and tournaments. The only exception is in the case of a discipline action, which needs to be communicated to the Director of Division IV.

PIM 06-04: EXPENDITURES
A EDYSL board member does not need board approval for an expenditure, as long as it has been budgeted for in the EDYSL annual budget. If it is a non-budgeted item, the expenditure must be $300 or less. All expenses in excess of $300 shall require a purchase order, a copy of which must be submitted to the Treasurer for the purpose of tracking expenditures.

A Request for Payment form must be submitted to the Treasurer for reimbursement when no receipt or invoice is available.

PIM 06-04: PICKING UP PLAYERS - HIGHER LEVEL - SAME AGE GROUP
If a team's roster falls below 18 players and the coach wants to add a player(s) by picking up a player that is already on another team roster either from the same of lower division, the following must be done.
1. Contact the Director of Coach and Player Development, to gain approval - explain your intent
2. Notify the player's coach.
3. Contact the player's parents and player.
4. Complete paperwork for transfer, player pass, etc.
A EDYSL coach should never keep a player back, when the player has an opportunity to play at a higher level in the same age group. However, a coach may only pull up one player off of a given team during that team’s league season. After the team has completed its season, any number of players may be picked up.

PIM 06-04: EDYSL TOURNAMENTS
All designated EDYSL teams are expected to participate in our own EDYSL tournaments.

PIM 06-04: EDYSL FIELDS
EDYSL will not set up fields for use during the week (Monday - Friday) it shall be the responsibility of the home team in the event of a game situation or except in the case of a special event in which EDYSL may take responsibility.

PIM 06-04: SELECTION OF DIVISION I AND III COACHES
The EDYSL Director of Player Development finds candidates through resumes on file, by making personal contacts, referrals, general solicitation, written notice or on the web page.
The Director of Player Development makes his/her recommendation to the Board of Directors. The EDYSL Board of Directors will vote on the candidates.

PIM 06-04 FIELD RIGHTS POLICY - IF A CONFLICT OCCURS
Field rights will be determined in the following order:
1. Scheduled league game - hosting a team out of town.
2. Scheduled league game
3. One team plays right after the other team, coin flip decides which team plays first. Winner plays first.
4.  Coin flip - one team plays - the other team reschedules the game with the our club Match Secretary
5.  Scheduled practice

PIM 06-04: SPONSORS
The East Diablo Youth Soccer League policy on sponsors for teams and on displaying sponsor’s names shall follow these guidelines:
1. No team will display the name or logo of any business involved in the sale of alcohol or tobacco or any product deemed inappropriate by the Board of Directors.
2. Teams will be allowed to display a sponsor’s name or logo on jersey or shorts after getting board approval. Names or logos on other items (warm ups, practice shirts, etc.) require no approval, but are subject to item no. 1 above.

PIM 06-04: PLAYER TRANSFERS
The East Diablo Youth Soccer League policy on inter-club, inter-league or inter-district player transfers is:
1. Any player wishing to transfer from the EDYSL to any other club/league/district will be granted the request.
2. Any player wishing to transfer to the EDYSL will be welcomed to play in the league; however, there will be a limit of three outside players per team unless the Board authorizes differently.
3. It is the philosophy and policy of the EDYSL Board of Directors to develop players who play for EDYSL and/or reside in Brentwood, Oakley, Discovery Bay and surrounding unincorporated areas i.e., Knightsen and Byron. This philosophy and policy will not be deviated from when evaluating whether to approve more than three players transferring to any EDYSL team, absent exigent circumstances.

PIM 06-04: PAYMENTS TO BOARD MEMBERS
No payment by cash or check will be made to any member of the Board of Directors, their immediate family or household member, except under the following circumstance.
1. It is repayment for a specific expense incurred and is supported by submittal of an invoice or receipt.
2. It is payment for a specific service that was pre-approved by a majority vote of the members of the board, the affected member abstaining.
3. Checks to board members or their family members must have the signatures of the other two Executive Committee members.

PIM 06-04: GUESTS AT BOARD MEETINGS
Guests are welcomed at all board meetings, and may attend any board meeting but may not participate in discussions except on the subject they have requested to speak on in advance.
Anyone wishing to speak at a board meeting must notify the Board of Directors in advance. If the guest wishes the subject to be acted on by the board at that meeting, they must notify the board in writing by the first of the month in which they wish to appear.

PIM 06-04: EDYSL WEB PAGE
EDYSL will develop and maintain an official club web page. The page will be used for the dissemination of club information regarding the club’s goals, membership, rules, scheduled events, activities and local community information.
The page shall be under the administration of the EDYSL Executive Committee with general supervision by the Director of Marketing. Final approval of posted items is vested in the executive committee. The league may employ a “Webmaster” to maintain the site.
The web page is to be kept current with up to date and useful information for the good of the league and the good of the game. Commercial or league related advertising will be allowed on the site. Links to appropriate soccer related organizations will be allowed. Minimum monthly updates are to include board meeting minutes and board decisions regarding the league.
EDYSL Board Members, Age Group Coordinators and teams are encouraged to submit correctly formatted information to the Director of Marketing for forwarding to the Webmaster to be posted on the site.

PIM 06-04: LEAGUE DRESS CODE
All EDYSL registered soccer players will wear only the official league uniform for all league and tournament play. A uniform is considered a jersey, shorts and socks. No substitutions are allowed for any reason.

For Division I and III teams:
League issued training shirts will be worn for warm up during all league and tournament play.
League approved warm-ups are recommended to be worn for all league and tournament play.
The EDSC home color is green and the away color is white.
Failure to comply with the above dress code requirements shall deny the player the right to play until the violation is remedied.

PIM 06-04 SUBJECT: FIFTH EXECUTIVE COMMITTEE MEMBER
A fifth member of the Executive Committee shall be selected annually by the four elected members of the Executive Committee. This member will serve for one year, and may be re-selected after their term, but may not serve for more than two consecutive years.
The fifth member will be selected at the first regularly scheduled meeting of the Board of Directors following the Annual General Meeting.
They will be selected from the membership of the Board of Directors.
The fifth member will perform the regular duties of their appointed position as well as acting as a full member of the Executive Committee.

PIM 06-04 SUBJECT: PLAYING OUTSIDE OF AGE GROUP
Players may play in an age group that is higher than that for which they would normally be eligible. Players selected to do so should rank in the top twenty percent of the team’s players and are expected to start most games.  This applies to Division I and III players only.

PIM 06-04 GENERAL FUND
Operating income and expenses will be handled through use of a General Fund checking account. The General Fund checking account shall be maintained with separate budget categories in accordance with the Annual Budget. Monthly and annual reports of receipts and expenditures shall be presented to the Board of Directors.

PIM 06-04 REGISTRATION REFUND POLICY 
All requests for refunds must be submitted in writing or through our online refund form prior to Opening Day.
After opening day, no refunds will be granted for any reason.
 
Recreational
A $20 service fee will be withheld for refunds requested by May 31st.
A $50 service fee will be withheld for refunds requested between June 1st and Opening Day.

Competitive
Once a player has accepted a position on a team, no refund request will be honored. In the event of a medical reason, a request may be submitted for review prior to opening day. Amount of refund will be determined by the treasurer.
All requests for registration refunds must be submitted to the Boys and/or Girls Registrar in writing, and must be postmarked and/or time-stamped by the following deadlines:

*Note:  see refund policy set forth on registration forms.